Effective Club/Group Management
The success of a club/group will predominantly come down to the group of people who manage the club’s affairs; the club committee. The committee is ultimately responsible for ensuring that its members receive the best possible service and experiences. For this to happen it is important that the committee follows a structure that works and includes a diverse mix of people with the right skills and experience for each role. As a minimum, these roles should include:
> Chair – the person in charge
> Secretary – deals with administration
> Treasurer – handles the money
It is important to clearly define each role within the committee, including what is expected from the person in the role and how much time commitment is expected. It is worth noting what skills or experience would be suitable for a role to help identify the right people.
Another fundamental aspect of club management are the constitution, policies and procedures put in place to determine how a club and its members should operate. Having these in place and communicating these effectively to everyone associated with the club will play an important role in the running of the club and help to protect club members and officers. It is recommended to introduce the following:
> Constitution
> Safeguarding and Welfare
> Codes of Conduct
> Data Protection Policy
> Equity Policy
> Health and Safety Policy
Local Resources
Other Local Support
Warwickshire Community and Voluntary Action
Warwickshire CAVA offers a range of support services and advice to small and emerging community groups and voluntary organisations, charities and social enterprises across Warwickshire, as well as supporting existing and larger organisations to strengthen, fulfilling their missions more effectively.
We work closely with each Local Authority’s sports/physical activity and community teams as well as CSW Sport. Each partner’s capacity will be different, and some enquiries and issues will be discussed with local partners, if you agree to see who is best placed to offer support.
As your organisation needs to grow and develop, Warwickshire CAVA can help you with that journey. We offer guidance in:
> Project and business planning
> Monitoring and evaluation – thinking about funders needs, as well as measuring your impact and value
> Managing your finances more effectively – project and organisational budgeting and planning
> Thinking about your leadership – committee/ board roles and responsibilities
> Effective partnership working – from networking and joint working, to considering developing consortia and mergers
> Quality assurance – we have years of experience with several recognised quality systems, we can help you understand quality and what is right for you
For more information, go to https://www.wcava.org.uk/
Local Support
If you need more support, please contact your local authority Sports Development Officers:
Warwick District
Rugby Borough
Tom Allen (Sports Development Officer) – tom.allen@rugby.gov.uk / 01788 533711
Website – www.rugby.gov.uk
Facebook – Rugby Sport and Leisure
Twitter – @RBCsportandrec
Nuneaton & Bedworth Borough
Email: info@getactiveforlife.co.uk
Website: www.getactiveforlife.co.uk
Facebook: Get Active for Life
Twitter: @activeforlifenb
Instagram: @activeforlifenb
Coventry
Email Address: Jonathan.hunt@coventry.gov.uk
Twitter – @covsport
Solihull
North Warwickshire Borough
Russell Simkiss – RussellSimkiss@NorthWarks.gov.uk
Stratford-on-Avon District
Number: 01789 267575
Email: leisure@stratford-dc.gov.uk
Website: https://www.stratford.gov.uk/sport-leisure-arts/?ref=h
Twitter: https://twitter.com/SDC_Leisure
Facebook: https://www.facebook.com/StratfordDC/