Effective Club/Group Management

The success of a club/group will predominantly come down to the group of people who manage the club’s affairs; the club committee. The committee is ultimately responsible for ensuring that its members receive the best possible service and experiences. For this to happen it is important that the committee follows a structure that works and includes a diverse mix of people with the right skills and experience for each role. As a minimum, these roles should include:

> Chair – the person in charge

> Secretary – deals with administration

> Treasurer – handles the money

It is important to clearly define each role within the committee, including what is expected from the person in the role and how much time commitment is expected. It is worth noting what skills or experience would be suitable for a role to help identify the right people.

Another fundamental aspect of club management are the constitution, policies and procedures put in place to determine how a club and its members should operate. Having these in place and communicating these effectively to everyone associated with the club will play an important role in the running of the club and help to protect club members and officers. It is recommended to introduce the following:

> Constitution

> Safeguarding and Welfare

> Codes of Conduct

> Data Protection Policy

> Equity Policy

> Health and Safety Policy

Local Resources

Other Local Support

Warwickshire Community and Voluntary Action

Warwickshire CAVA offers a range of support services and advice to small and emerging community groups and voluntary organisations, charities and social enterprises across Warwickshire, as well as supporting existing and larger organisations to strengthen, fulfilling their missions more effectively.

We work closely with each Local Authority’s sports/physical activity and community teams as well as CSW Sport. Each partner’s capacity will be different, and some enquiries and issues will be discussed with local partners, if you agree to see who is best placed to offer support.

As your organisation needs to grow and develop, Warwickshire CAVA can help you with that journey. We offer guidance in:

> Project and business planning

> Monitoring and evaluation – thinking about funders needs, as well as measuring your impact and value

> Managing your finances more effectively – project and organisational budgeting and planning

> Thinking about your leadership – committee/ board roles and responsibilities

> Effective partnership working – from networking and joint working, to considering developing consortia and mergers

> Quality assurance – we have years of experience with several recognised quality systems, we can help you understand quality and what is right for you

For more information, go to https://www.wcava.org.uk/

Local Support

If you need more support, please contact your local authority Sports Development Officers:

Warwick District

Number: 01926 456221

Email Address: Manoj.Sonecha@warwickdc.gov.uk

Website: www.warwickdc.gov.uk

Rugby Borough

Tom Allen (Sports Development Officer) – tom.allen@rugby.gov.uk / 01788 533711

Website – www.rugby.gov.uk

Facebook – Rugby Sport and Leisure

Twitter – @RBCsportandrec

Nuneaton & Bedworth Borough

Email: info@getactiveforlife.co.uk

Website: www.getactiveforlife.co.uk

Facebook: Get Active for Life

Twitter: @activeforlifenb

Instagram: @activeforlifenb

Coventry

Email Address: Jonathan.hunt@coventry.gov.uk

Twitter – @covsport

Solihull

Phone: 0121 704 8079

Email: sadiewalker@solihull.gov.uk

Website: www.solihullactive.co.uk

North Warwickshire Borough